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Len Serafino 

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Brentwood Early Risers Toastmasters
Club 1673, District 63
Brentwood, TN

 The meeting structure is deliberately designed such that as many meeting participants as possible get an opportunity to speak.  The duties and responsibilities of the various roles are outlined below:

Presiding Officer
Sgt. at Arms
Opening/Pledge
Greeter
Toastmaster
WAGmaster
Timer
Prepared Speaker(s)
Table Topics Master
Table Topics Speaker(s)
TipMaster
General Evaluator
Speech Evaluator(s)
Business Meeting

New Member Application Form
Tips for a Successful Meeting

Other meeting forms:

Florence Toastmasters: http://www.geocities.com/florence_toastmasters/florence_toastmasters__forms.htm

Blue Ridge Toastmasters http://avenue.org/brtm/meeting%20forms.html;

Roseville Area Toastmasters http://www.geocities.com/theratpack1098/library_meetings.html

1. Arrives early and sets up the meeting room.
2. Calls the meeting to order at 7:00 a.m. 
3. Asks the Pledge to lead the participants in the Opening and Pledge.
4. Asks the Greeter to introduce any guests at the meeting
5. Introduces the Toastmaster of the meeting, and transfers control of the meeting to that person. 

1. Leads the invocation, if desired, the Pledge of Allegiance and any opening remarks.
2. Counts the votes for Best Speaker, Best Table Topics Speaker, and Best Evaluator. All meeting participants, including guests, vote on the speakers they thought were the Best Prepared Speaker, Best Table Topics Speaker and Best Evaluator of the day, and pass the ballots to the ballot counter to be tallied. 

1. Ensures all other volunteers will be present at the meeting to fulfill their roles, and that they know what is expected of them. 
2. Prepares the agenda, and distribute copies of it at the meeting
3. Sets the theme for the meeting, if he or she prefers a theme.
4. Introduces the Wagmaster, and asks to explain his or her duties, and to give the Word of the Day so each speaker can attempt to incorporate the word in his or her presentations.
5. Introduces the Timer, and asks to explain his or her duties.
6. Introduces the Table Topics Master.
7. Calls for a timers report at the end of Table Topics. 
8. Asks all present at the meeting to vote for the best table-topics speech and pass their votes to the Ballot Counter. 
9. Adjourns the meeting for a 10 minute break.
10. Introduces the Prepared Speakers.
11. Calls for a timers report at the end of the Prepared Speeches.
12. Asks all present at the meeting to vote for the  speech and pass their votes to the Ballot Counter.
13. Introduces the General Evaluator.

Greeter:  

1. Welcome all members and guests. Distribute the meeting agenda to each member and guest and direct all guests to the Vice Presidents, Membership and Public Relations.
2. Introduce the guests during the meeting when asked by the Sgt. at Arms.

1. Describes his or her role when asked by the Toastmaster
2. Picks out a word for the day before the meeting, and presents  it while explaining his or her duties.  The Grammarian may also prominently display the word of the day in the meeting room for all to see, and encourage participants to use it.   
3. Keeps track of filler words such as "ah", "um", "so', "but", etc.
4. Keeps track of repetitive usage of words.
5. Keeps track of the obvious and not-so-obvious grammar mistakes. 
6. Makes a note of good usage of the English language, such as colorful phrases, vivid description, idiomatic expressions, good word choice, etc. 
7. Keeps a note of participants using the word of the day.
8. Present his or her observations and comments when the General Evaluator asks for the Grammarian's report. 

1. Describes his or her duties when asked by the Toastmaster.
2. Keeps time on each prepared speech, table topics speech, and speech evaluation speech. Uses the electric timing device, but keeps a backup of color cards in case of the malfunction of the timing device.
3. Reports on the time taken by each speaker when asked by the Toastmaster or General Evaluator. 

TipMaster

1. Prepares  2-5 minutes of educational tips for more effective presentations. May provide material for posting to the webpage.
2. Returns control to the Toastmaster.

1. Have their speeches prepared and goals reviewed with the Speech Evaluator before the meeting or during the break.
2. Prepare their introductions for the Toastmaster.
3. Deliver the speeches when introduced by the Toastmaster.

1. Leads the table-topics portion of the meeting.
2. Begins with a brief explanation of why and how table topics is conducted, if guests are present.  
3. Prepares a set of questions (topics) for members to respond on the spot.  These questions or topics may be (not mandatory) tied to the theme of the meeting.  
4. Gives the topic and then calls on a member (preferably a member not on the program) to respond. 
5. Gives out more topics and call on more members. The number of topics will depend on the available time.  
6. Returns control to the Toastmaster when done. 

1. Delivers a 1-2 minute impromptu speech when asked by the Table Topics Master
2. Addresses the Table Topic Master and the audience before beginning the opening of the speech.
3. Returns control to the Table Topics Master when completing the short speech.

1. Ensures that Speech Evaluators are paired appropriately with the speakers.
2. Introduces the Speech Evaluator(s) and ask them to provide their evaluations.
3. Asks the timer if the Speech Evaluator(s) were on time.
4. Asksall meeting participants to vote for the best evaluator and pass it to the Ballot Counter.
5. Asks the WAGmaster to present his or her report
6. Asks the Timer to present his or her report.
7. Provides feedback on the meeting as a whole and evaluates all of the meeting participants with the exception of the Prepared Speakers, each of whom has his or her own Speech Evaluator.  Points out the skills the participants have already mastered, areas in which they can improve, and suggests how they can improve.
8. Introduces the Presiding Officer and returns control to him or her.

1. Review objectives with the speaker before the meeting. Each manual speech have several specific objectives laid out.  Each one asks the assigned speaker if there are areas he or she particularly wants critiqued.
2. Listen attentively to the speech, and record impressions of how well the Speaker meets the goals.
3. Make notes on positive accomplishments and suggestions for further improvements.
4. Make a 2-3 minute speech reporting the observations made when asked by the General Evaluator. 
5. Provide a written evaluation in the speakers manual. 

Presiding Officer (Usually, the president, but if not, the next highest ranking officer present)

1. Awards the ribbons for First Timer (if applicable), Best Speaker, Best Table Topics, Best Evaluator
2. 
   Asks visitors for comments about the meeting and welcomes them back.
3. 
   Calls for officer reports and other club business.
4. 
   Adjourns the meeting.
    

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